ReCreating Anew (RCA) + GinA's Office Solutions

🧭 Engagement Ladder (How Most Clients Work With Me)

Phase	Best For	What You Get	Typical Fee
Phase 1 — Diagnostic & Risk Review	Unknown condition, suspected issues, new leadership, staff turnover	• Accounting + system intake (records, software, workflows) • Integrity sampling (bank/GL tie-outs, AR/AP sanity checks) • Control & process review (who does what, where errors happen) • Prioritized action plan + estimated remediation options	$2,500 flat (up to 5 hours) + $250/hr thereafter
Phase 2 — Reconstruction & Remediation	Historical cleanup, misapplied/unapplied items, broken workflows, messy QuickBooks files	• Cleanup and reconstruction with audit trail preservation • Policy + control implementation (segregation, approvals, documentation) • Standardized reporting (cash, AR/AP, classes/depts, board/owner reporting) • Software configuration + automation where appropriate	$250/hr remote • $300/hr on-site + travel Project minimums noted below
Phase 3 — Training & Operational Handoff	New staff, new workflows, new system, or “we need it done right going forward”	• Role-based training (owners/board/admin/bookkeeping) • SOPs, checklists, month-end close steps, reconciliations • Live Zoom sessions with recordings (optional) • Q&A and supervised practice	$250/hr (2-hour minimum per session)
Phase 4 — Oversight (Optional)	Keep things clean without paying for full-time internal staff	• Quarterly/Monthly review of controls + financials • Exception handling (unmatched deposits, disputes, anomalies) • Board/management reporting and recommendations	$750–$2,500/month (see retainers below)

Good to know: If you only need routine monthly transaction processing, I can provide it (see packages below). If you need clarity, cleanup, controls, training, or systems integration, start with Phase 1.

💼 Central Maine Independent Contractor Market Rates

Service Category	Typical Rate Range	Typical Structure	Notes / Scope of Work
Accounting Systems Cleanup & QuickBooks	$200/hr remote • $250/hr on-site + travel	Hourly or Project	File cleanup, transaction correction, reconciliations, AR/AP structure, reporting, QBO file management (not CPA/EA services)
Business Systems Consulting / Advisory	$250/hr remote • $300/hr on-site + travel	Hourly or Project	Controls, budgeting, analysis, policy, board advisement, workflow & documentation improvements
Data Entry / Admin Support	$95/hr remote • $125/hr on-site + travel	Hourly or Project	Clerical, statements, mail merges, documents, records
Website & Graphic Design	$175/hr remote or on-site + travel	Hourly or Project	Web updates, branding, PDFs, content, graphics
Computer Tech Support	$250/hr remote • $300/hr on-site + travel	Hourly	Windows/Linux setup, installs, QuickBooks, troubleshooting
Network Admin / Server	$250/hr remote • $300/hr on-site + travel	Hourly or Retainer	LANs, firewalls, SSL, mail servers, backups, monitoring
Paralegal Consulting	$250/hr remote • $300/hr on-site + travel	Hourly or Project	Document preparation & filing support (not legal advice; not a law firm)
Payroll Services	$350 – $1,250/month + $750 setup	Monthly	Payroll processing coordination, deposits, W-2/1099 prep support (software/service fees billed separately as applicable)
QuickBooks Setup (Clean Build)	$1,750 (one-time)	Flat Fee	Chart of accounts, import setup, preferences, templates, basic automation and reporting baseline
IT & Remote Support	$250/hr remote • $300/hr on-site + travel	Hourly	Remote server & backup management, patches, diagnostics
Onsite Visits	$300/hr + round-trip travel time + mileage	Hourly + Travel + Mileage	Travel within Central Maine (2-hour on-site minimum)
Forensic Review / Audit Reconstruction	$275/hr remote • $325/hr on-site + travel	Hourly or Project	Reconstruction, audit trails, control breakdown analysis, irregularity reviews (not CPA/EA services; not legal advice)

Minimums & Travel: Remote services have a 1-hour minimum. On-site services have a 2-hour minimum and are billed at the on-site rate plus round-trip travel time and mileage (gas). After-hours/weekend work may be billed at 1.5×.

Project Minimums: To protect both parties and ensure adequate discovery and documentation, reconstruction / forensic engagements typically carry a $5,000 minimum (applied to time billed). Larger engagements may be scoped with a fixed-fee phase plan after Phase 1.

🧮 Estimated Aggregate Market Cost (Multiple Vendors)

Category	Est. Monthly Cost
Accounting Systems / QBO (oversight + cleanup readiness)	$2,500
Business Consulting / Controls	$1,500
Admin / Documentation	$1,000
IT / Network / Security	$2,000
Paralegal / Compliance Admin	$1,500
Website / Systems Manager	$800
Total Estimate	≈ $9,300 – $11,800

✅ Your Integrated Service (2026 Proposal)

Provider	Monthly Rate	Positioning
GinA’s Office Solutions	$4,500/month	Integrated operations partner (financial controls + admin + IT + compliance support)

Note: Integrated service is best for organizations that want one accountable partner coordinating bookkeeping oversight, documentation, controls, and technology—without hiring multiple vendors.

🧾 Monthly Service Packages — 2026

These packages are designed for stable, ongoing operations. If your books are behind, inconsistent, unreconciled, or you suspect irregularities, start with Phase 1 — Diagnostic & Risk Review above, then we’ll move into a remediation plan before standard monthly service begins.

Package	Monthly Fee	Ideal For	Included Services
Foundation	$950/month	Simple operations (≤60 transactions, 1–2 accounts)	• Reconciliation of up to 2 bank/credit accounts (≤60 transactions) • Monthly P&L and Balance Sheet • Data entry & ledger maintenance • 30 vendor bills / 30 invoices • QBO file management • Email support during business hours
Managed	$1,350/month	Organizations needing consistency (≤90 transactions)	• Reconciliation of up to 3 accounts (≤90 transactions) • 60 bills / 60 invoices • P&L, Balance Sheet, Cash Flow • Vendor & customer maintenance • QBO subscription management • Phone/email support • Quarterly controls check (basic)
Controls+	$1,950/month	Growing operations or leadership oversight (≤130 transactions)	• 3 bank & 2 credit card reconciliations (≤130 transactions) • 100 bills / 100 invoices • A/R and A/P management support • Custom reports (per dept/property/class) • Monthly Zoom/Teams review (30 minutes) • Priority support (next-day) • Exception handling (unmatched deposits) up to 5 items/month
Executive Oversight	$2,750/month	Multi-stakeholder orgs needing stronger reporting (≤225 transactions)	• 3 bank + 2 credit card reconciliations (≤225 transactions) • 200 bills / 200 invoices • Bill Pay coordination (ACH/check) • Custom reporting (unit/class/dept, cash flow, reserves where applicable) • Budget tracking + variance commentary • Leadership/board communication support • Priority IT & bookkeeping support (limited)

🧾 Oversight Retainers (For Clients Who Don’t Want Full Monthly Processing)

Retainer	Monthly Fee	Ideal For	Included
Quarterly Controller Review	$750/month (billed monthly)	Books done internally but leadership wants a safety net	• Quarterly file review + 60-minute meeting • Reconciliation spot checks • Exception list + corrective recommendations • Email support for questions (reasonable)
Monthly Controls Review	$1,250/month	Internal staff handles transactions; you want consistent oversight	• Monthly review + 60-minute meeting • Reconciliation review and audit trail spot checks • Unmatched deposits/uncategorized follow-up list • Month-end checklist + accountability
Systems Partner	$2,500/month	Growing orgs needing ongoing controls + IT alignment	• Monthly controls review + staff enablement • Process/SOP updates as systems change • Coordination on IT/accounting workflow integration • Priority exception handling (limited hours)

⚙️ Add-On & Specialty Services

Category	Service	Fee	Notes
QBO Setup	Company setup (Clean Build)	$1,750 flat	Chart of accounts, import setup, templates, reporting baseline
Diagnostic	Accounting Systems Diagnostic & Risk Review	$2,500 flat	Up to 5 hours + action plan; recommended before cleanup/rebuild
Bookkeeping Cleanup	Historical cleanup / catch-up	$300/month (per month of backlog)	Base estimate; final billed hourly based on condition/complexity
Training	QuickBooks + month-end close training (Zoom)	$250/hr	2-hour minimum per session; role-based training available
Payroll	1–10 employees	$350/month	Pay runs + tax deposits coordination
	11–15 employees	$550/month
	16–20 employees	$750/month
	21–25 employees	$950/month
	26–30 employees	$1,250/month
Tax Filings	Quarterly returns support	$500/quarter	Coordination/support (not CPA/EA services)
	1099 Prep	$35/form	Includes vendor review checklist; e-file fees billed separately if applicable
	W-2 Prep support	$25/form	Coordination/support (provider fees separate)
Paralegal	Legal contracts, compliance admin	$250/hr	Not legal advice; document preparation and administrative support
IT Support	Remote/onsite troubleshooting	$250–$300/hr	Remote $250/hr; on-site $300/hr + travel
Onsite Bookkeeping	On-site accounting support	$250/hr	Plus round-trip travel time + mileage (Central Maine only)
QBO Subscriptions	Simple: $35, Essentials: $65, Plus: $99, Advanced: $235	Intuit Pricing	Managed in your account

🖥️ Computer Setup & Network Admin

Market Rate: $250/hr remote • $300/hr on-site + round-trip travel time + mileage

I specialize in practical, secure, small-business systems: stable networks, reliable backups, and clean workflows—so staff can work efficiently and sensitive data stays protected.

🪟 Windows Services

Windows 10, 11 install, setup
Email setup (Outlook, Thunderbird, webmail)
QuickBooks desktop config
Printer/scanner install
Remote support (AnyDesk/Teams)

🐧 Linux/Ubuntu Services

Linux/Ubuntu install, updates, permissions
LAMP stack (Apache, MySQL, MariaDB, PHP, Perl)
Webmin, Virtualmin, phpMyAdmin, PostfixAdmin setup
Postfix, Dovecot, end-to-end zero-access encryption, secure email, webmail (SnappyMail, Roundcube, etc)
SSL, firewalls, backups, cron jobs

🧮 Pricing Perspective (Central Maine Market)

Role / Vendor	Typical Local Rate	Included in Your Plan?
Accounting Systems Consultant / Senior Bookkeeping	$200/hr ($950–$2,750/mo packages)	✅
IT Technician / Network Admin	$250–$300/hr	✅
Paralegal / Compliance Admin	$250–$300/hr	✅
Office/Admin Support	$95/hr remote	✅
Website / Systems Manager	$175–$300/hr	✅
Total Market Value	≈ $9,300–$11,800	Your Plan: $4,500/mo (2026)

🧩 ReCreating Anew (RCA) — Joomla Extension Resurrection

Service	Pricing	Structure	Notes / Included
Compatibility Rescue (Tier A)	$4,500 – $8,500	Fixed Price	Plugins/modules: Joomla 4/5/6 + PHP target, installer/update works, core flows validated, package + changelog
Compatibility Rescue (Tier B)	$12,000 – $28,000	Fixed Price	Components (admin+site): refactor for J4/5/6, migrations as needed, packaging + release notes
Compatibility Rescue (Tier C)	$35,000 – $120,000+	Fixed Price	Large/complex extensions: integrations, installers/migrations, heavy legacy code, higher-risk modernization
Feature Sprint (10 hours)	$2,000	Package	Enhancements, new plugins, bugfix roadmap items (scoped backlog)
Feature Sprint (25 hours)	$4,750	Package	Best for multi-feature milestones or deeper hardening
Feature Sprint (50 hours)	$9,000	Package	Major milestone: admin/UI improvements, migrations, test harness/CI setup (as scoped)
Maintenance Retainer — Basic	$349/month	Monthly	Compatibility updates (Joomla/PHP), best-effort support, scheduled releases
Maintenance Retainer — Pro	$899/month	Monthly	Priority fixes, monthly release cadence, faster response targets
Maintenance Retainer — Enterprise	$2,500+/month	Monthly	SLA, staging validation, security advisories, agency support
Emergency Fix (48 hours)	$1,500 minimum + $250/hr	Rush	Time-critical break/fix; weekend/holiday may be billed at 1.5×

🚨 When to Call GinA (High-Impact Triggers)

Situation	What I Do	Typical First Step
Books are behind, unreconciled, or “don’t match the bank”	Diagnose gaps, rebuild reconciliations, correct entries with audit trail integrity	Diagnostic & Risk Review
Unapplied/misapplied payments, unidentified deposits, or disputed balances	Trace funds, document decisions, repair AR/owner/customer ledgers	Diagnostic & Risk Review
New staff / turnover and nobody knows “the right way” anymore	Create SOPs, train roles, implement month-end close checklists	Training Plan + Handoff
Suspected irregularities or weak internal controls	Irregularity review, control assessment, remediation plan (neutral, documented)	Diagnostic & Risk Review
Accounting software and IT systems are fragmented	Integrate workflows, secure access, standardize reporting, improve reliability	Systems Intake + Plan

Professional boundaries: I provide bookkeeping, systems consulting, documentation, and administrative support. I am not a CPA/EA and do not provide tax representation or legal advice.